Configuring Electronic Pay Stubs

Electronic pay stubs enable employees to receive their pay stubs electronically through Employee Portal (EP) instead of in a paper format. For employees setting up their direct deposit in Onboarding, the pay stub format options are dependent on PrismHR configuration.

The state rules regarding electronic pay stubs are not pre‑configured and must be set up in PrismHR on the State Rules form.

To open State Rules:

Click Back Office.

From System|Change select States Rules. The State Rules form opens.

In the State Rules panel, see Electronic Pay Stubs Allowed.

Option	Description
Allowed, Employee may not un‑enroll	The state allows electronic pay stubs. You can configure direct deposit to disable employees from un‑enrolling.
Allowed, Employee may un‑enroll	The state allows electronic pay stubs. You can configure direct deposit to enable employees to un‑enroll.
Not allowed by the State	The state does not allow electronic pay stubs.
Allowed, Employee must Opt‑In	The state allows electronic pay stubs, but employees must select electronic pay stub when setting up their direct deposit. Employee defaults to paper pay stubs.

State rules control the pay stub format options shown to employees during onboarding and their default values. You can override this configuration at the client level found on the Client Details form Other tab.

To open Client Details:

Select the CLIENT menu.

From Client|Change select Client Details. The Client Details form opens.

Select the Other tab. The Client Other form opens.

In the Other Options panel, see Electronic Pay Stubs.

Option	Description
Not Used	Electronic pay stubs are not used. All pay stubs are paper.
Employee may not un‑enroll	Employees are enrolled in electronic pay stubs by default and cannot un‑enroll.
Employee may un‑enroll	Employees are enrolled in electronic pay stubs by default, but can un‑enroll when setting up their direct deposit.

The pay stub format options shown to employees during onboarding and their default values depend on the configuration between the State Rules Electronic Pay Stubs Allowed option and the Client Other Electronic Pay Stubs option. These values also affect the Un‑Enroll in Electronic Pay Stub option on the Employee Details form Other tab. The following table details the relationship between the various options.

State Rules	Client Details - Other tab	Onboarding - Direct Deposit Form	Onboarding - Direct Deposit Form	Employee Details - Other tab
Electronic Pay Stubs Allowed	Electronic Pay Stubs	Choose your Pay Stub format dialog box	Default Pay Stub Format	Un‑Enroll in Electronic Pay Stub
Allowed, Employee may not un‑enroll	Employee may not un‑enroll	Hide	N/A	Disabled
Allowed, Employee may not un‑enroll	Employee may un‑enroll	Show	Electronic	Disabled
Allowed, Employee may un‑enroll	N/A	Show	Electronic	Disabled
Not allowed by the State	N/A	Hide	N/A	Enabled
Allowed, Employee must Opt‑In	N/A	Show	Paper	Enabled
N/A	Not Used	Hide	N/A	Enabled
N/A	N/A	Hide	N/A	Enabled